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[post_content] => Learn about the SFS medical approval process. After being accepted to an SFS program, all students must complete the appropriate SFS medical forms.
[post_title] => Medical Approval Process
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[internal_search_keywords] => medical approval health issues disabilities healthcare health insurance medical form safety and student life department sfs safety medication Physical Examination and Authorization Form Counseling Questionnaire Psychotropic Medication Form PADI Medical Statement vaccinations CDC deadlines
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[post_content] => Learn about the SFS medical approval process. After being accepted to an SFS program, all students must complete the appropriate SFS medical forms.
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[second_section] => Medical Forms
The Medical Review Process is conducted through the Magnus Health Portal which can be found on the Resources Board in a student’s SFS Portal after they have been accepted into an SFS program. Please contact the SFS Health & Wellness Department at health@fieldstudies.org with any questions regarding your Magnus Health account.
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Medical forms required of all students
- Vital Health Record: Set of self-disclosure forms completed by the student.
- Physical Examination and Authorization Form: To be completed by a physician, physician’s assistant, or registered nurse practitioner who is not related to the student.
- COVID-19 Vaccine and Booster: SFS requires all students to provide proof of vaccination plus 1 booster shot prior to participation in their SFS program. Students will need to show proof of full vaccination with a booster shot no later than two weeks prior to departure for their program. If eligible, SFS strongly recommends participants receive a second booster shot prior to departure. You will need an official paper copy of your vaccination record for immigration purposes. A photo, printout, or photocopy will not be accepted. If you have lost the original, please contact the issuing agency to re-issue a new copy.
Medical forms required as applicable
- Counseling Questionnaire: To be completed by the student’s mental health practitioner. Required if a student has been in counseling for any reason within the past three years.
- Psychotropic Medication Form: To be completed by the student’s prescribing physician. Required if a student is currently taking a psychotropic medication.
- PADI Medical Statement: To be completed by a physician, physician’s assistant, or registered nurse practitioner who is not related to the student. Required only if a student is planning to participate in SCUBA on an SFS Turks & Caicos semester or summer program.
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Program Specific Items
Depending on the program, students may be required to submit additional medical forms, vaccination documentation, or letters of medical clearance. These items will be available via the Magnus Health Portal.
- Immunizations: Some SFS programs require students to receive a specific vaccination prior to program participation. For these programs, students must submit documentation of the completed vaccination(s) through the Magnus Health Portal prior to program departure. Students should consult their program-specific Field Guide for information on SFS vaccinations requirements for program participation. Students should also consult the Centers for Disease Control and Prevention (CDC) Traveler’s Health website for a list of recommended vaccinations.
- Follow-up Call: As part of the medical review, students may be required to complete a phone call with one of our team members to discuss preparation and expectations for the program. The SFS Health & Wellness team will contact students directly to schedule this call after submission of the Vital Health Record.
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Medical Paperwork Deadlines
All SFS medical forms and any required vaccination documentation should be submitted through the Magnus Health Portal, located on the Resources Board in the SFS Portal by the following deadlines:
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Summer I or Summer Combined: April 15
Summer II: May 15
Fall Programs: June 15
Winter Programs: November 1
Spring Programs: November 15
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All medical paperwork will be reviewed by the SFS Healthy & Wellness Department. Students must be able to meet the physical challenges presented by SFS programs without undue risk to themselves or others. Academically qualified individuals may be disqualified from participating on medical grounds. Students will not be allowed to join an SFS program without providing details of their current medical insurance prior to participation on program.
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Medical Review
As part of enrollment in an SFS program, all students must complete a full medical review.
This review is designed to inform SFS staff on the medical and mental health needs or accommodations that may be required. The review is not meant to exclude, but to inform and allow support systems to be put in place. Should SFS have any concerns about accommodations for a particular physical or mental health condition, the student and the student’s physician or mental health provider will be contacted to discuss strategies for successful program participation. Should SFS have any concerns during the process, the student and the student’s healthcare provider will be contacted to discuss the student’s capacity to participate on-program. If you have any questions or concerns about this process, please contact the SFS Health & Wellness Department.
Inaccurate or incomplete information on any of the SFS medical forms may be grounds for rescinding an offer of admission, recalling a student from the program, or restricting student participation in certain on-program activities. In addition, students are responsible for informing SFS of any changes to their health status or medication that occur after submission of SFS medical forms. Program acceptance is contingent upon medical approval.
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Medical Forms
The Medical Review Process is conducted through the Magnus Health Portal which can be found on the Resources Board in a student’s SFS Portal after they have been accepted into an SFS program. Please contact the SFS Health & Wellness Department at
health@fieldstudies.org with any questions regarding your Magnus Health account.
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Medical forms required of all students
- Vital Health Record: Set of self-disclosure forms completed by the student.
- Physical Examination and Authorization Form: To be completed by a physician, physician’s assistant, or registered nurse practitioner who is not related to the student.
- COVID-19 Vaccine and Booster: SFS requires all students to provide proof of vaccination plus 1 booster shot prior to participation in their SFS program. Students will need to show proof of full vaccination with a booster shot no later than two weeks prior to departure for their program. If eligible, SFS strongly recommends participants receive a second booster shot prior to departure. You will need an official paper copy of your vaccination record for immigration purposes. A photo, printout, or photocopy will not be accepted. If you have lost the original, please contact the issuing agency to re-issue a new copy.
Medical forms required as applicable
- Counseling Questionnaire: To be completed by the student’s mental health practitioner. Required if a student has been in counseling for any reason within the past three years.
- Psychotropic Medication Form: To be completed by the student’s prescribing physician. Required if a student is currently taking a psychotropic medication.
- PADI Medical Statement: To be completed by a physician, physician’s assistant, or registered nurse practitioner who is not related to the student. Required only if a student is planning to participate in SCUBA on an SFS Turks & Caicos semester or summer program.
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Program Specific Items
Depending on the program, students may be required to submit additional medical forms, vaccination documentation, or letters of medical clearance. These items will be available via the Magnus Health Portal.
- Immunizations: Some SFS programs require students to receive a specific vaccination prior to program participation. For these programs, students must submit documentation of the completed vaccination(s) through the Magnus Health Portal prior to program departure. Students should consult their program-specific Field Guide for information on SFS vaccinations requirements for program participation. Students should also consult the Centers for Disease Control and Prevention (CDC) Traveler’s Health website for a list of recommended vaccinations.
- Follow-up Call: As part of the medical review, students may be required to complete a phone call with one of our team members to discuss preparation and expectations for the program. The SFS Health & Wellness team will contact students directly to schedule this call after submission of the Vital Health Record.
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Medical Paperwork Deadlines
All SFS medical forms and any required vaccination documentation should be submitted through the Magnus Health Portal, located on the Resources Board in the SFS Portal by the following deadlines:
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Summer I or Summer Combined: April 15
Summer II: May 15
Fall Programs: June 15
Winter Programs: November 1
Spring Programs: November 15
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All medical paperwork will be reviewed by the SFS Healthy & Wellness Department. Students must be able to meet the physical challenges presented by SFS programs without undue risk to themselves or others. Academically qualified individuals may be disqualified from participating on medical grounds. Students will not be allowed to join an SFS program without providing details of their current medical insurance prior to participation on program.
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Medical Review
As part of enrollment in an SFS program, all students must complete a full medical review.
This review is designed to inform SFS staff on the medical and mental health needs or accommodations that may be required. The review is not meant to exclude, but to inform and allow support systems to be put in place. Should SFS have any concerns about accommodations for a particular physical or mental health condition, the student and the student’s physician or mental health provider will be contacted to discuss strategies for successful program participation. Should SFS have any concerns during the process, the student and the student’s healthcare provider will be contacted to discuss the student’s capacity to participate on-program. If you have any questions or concerns about this process, please contact the SFS Health & Wellness Department.
Inaccurate or incomplete information on any of the SFS medical forms may be grounds for rescinding an offer of admission, recalling a student from the program, or restricting student participation in certain on-program activities. In addition, students are responsible for informing SFS of any changes to their health status or medication that occur after submission of SFS medical forms. Program acceptance is contingent upon medical approval.
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Medical Review
As part of enrollment in an SFS program, all students must complete a full medical review.
This review is designed to inform SFS staff on the medical and mental health needs or accommodations that may be required. The review is not meant to exclude, but to inform and allow support systems to be put in place. Should SFS have any concerns about accommodations for a particular physical or mental health condition, the student and the student’s physician or mental health provider will be contacted to discuss strategies for successful program participation. Should SFS have any concerns during the process, the student and the student’s healthcare provider will be contacted to discuss the student’s capacity to participate on-program. If you have any questions or concerns about this process, please contact the SFS Health & Wellness Department.
Inaccurate or incomplete information on any of the SFS medical forms may be grounds for rescinding an offer of admission, recalling a student from the program, or restricting student participation in certain on-program activities. In addition, students are responsible for informing SFS of any changes to their health status or medication that occur after submission of SFS medical forms. Program acceptance is contingent upon medical approval.