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Medical Approval Process

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Medical Forms

The SFS Medical Forms can be found in the students' SFS Application. Any questions regarding the medical review process can be directed to health@fieldstudies.org or the students' admission coordinator. [row] [column lg="6" md="6" sm="6" xs="12" ]

Medical forms required of all students

  • Health History Form: Set of self-disclosure forms completed by the student.
  • Physical Examination and Authorization Form: To be completed by a physician, physician’s assistant, or registered nurse practitioner who is not related to the student.
  • COVID-19 Vaccine:
    • Beginning with Spring 2024 programs, SFS requires participants to show proof of receiving at least one dose of the COVID-19 vaccination completed within 1 year of the program start date. SFS HIGHLY RECOMMENDS all participants are up to date on all COVID-19 vaccinations they are eligible for.
    • Students on the Bhutan program are required to show proof of the initial two-shot vaccination plus 1 booster dose. Should this entry requirement change before departure, SFS will notify students.
    • Masks may be required at various times during the program.
    • All participants are tested for COVID-19 on arrival and/or within the first 5 days of the program's start date. Participants may be asked to test again during the program depending on illness or potential exposure. If a participant tests positive for COVID-19 while abroad, they will be required to self-isolate based on CDC COVID-19 and local ministry of health guidelines. Please visit: Safety and Student Life
    • Students must provide SFS proof of vaccination against COVID-19 at minimum two weeks prior to departure for their program.
    • COVID-19 Vaccination entry requirements vary by country, and you may be required to show proof of vaccination beyond a single dose. For questions regarding entry requirements, please email health@fieldstudies.org. This information is in the SFS Medical Review Guide found in your application online.
    • You will need an official paper copy of your vaccination record for immigration. A photo, printout, or photocopy will not be accepted. If you have lost the original, please contact the issuing agency to re-issue a new copy. COVID-19 entry requirements vary globally. SFS will notify students on current entry requirements, and any changes, before departure.

Medical forms required as applicable

  • Mental Health Provider Evaluation: To be completed by the student’s mental health practitioner. Required if a student has been in counseling for any reason within the past three years.
  • Psychotropic Medication Form: To be completed by the student’s prescribing physician. Required if a student is currently taking a psychotropic medication.
  • Lifesaving Medication: If the student is prescribed any lifesaving medication (Epi-Pen, Rescue Inhaler, Insulin, Post-Seizure Medication, etc.), the Lifesaving Medication Form is required and must be completed by the students’ allergist, neurologist, or physician who manages this condition. 
  • Medical Specialty Provider: (Physician, PA, NP): If the student has visited a medical specialist for any health reason in the last two years and/or if they are under long-term care of a specialty provider for any reason.  
  • Divers Medical Questionnaire (Turks & Caicos ONLY): Required for all students who intend to SCUBA dive. A complete guide to completing the DMQ form can be found in the SFS Application for TCI Students. 
  • Spirometry and/or Pulmonary Function Test Results (Turks & Caicos ONLY): Required depending on student medical history.
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Program Specific Items

Depending on the program, students may be required to submit additional medical forms, vaccination documentation, or letters of medical clearance.
  • Immunizations: Some SFS programs require students to receive a specific vaccination prior to program participation. For these programs, students must submit documentation of the completed vaccination(s) in their SFS Application. Students should consult the Field Guide and the MEDICAL PREPARATION FOR THE FIELD: A Guide to SFS (School for Field Studies) Medical Approval Process found in their SFS application page for information on SFS vaccinations requirements for program participation. Students should also consult the Centers for Disease Control and Prevention (CDC) Traveler’s Health website for a list of recommended vaccinations.
  • Follow-up Call: As part of the medical review, students may be required to complete a phone call with one of our team members to discuss preparation and expectations for the program. The SFS Student Life team will contact students directly to schedule this call after submission of the required medical documents.
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Medical Paperwork Deadlines

All SFS medical forms and any required vaccination documentation should be submitted by the following deadlines: [row] [column lg="6" md="6" sm="6" xs="12" ] Summer I or Summer Combined: April 1 Summer II: May 1 Fall Programs: June 1 Spring Programs: November 1 [/column] [column lg="6" md="6" sm="6" xs="12" ] All medical paperwork will be reviewed by SFS. Students must be able to meet the physical challenges presented by SFS programs without undue risk to themselves or others. Academically qualified individuals may be disqualified from participating on medical grounds. Students will not be allowed to join an SFS program without providing details of their current medical insurance prior to participation on program. [/column] [/row] [callout_section] => {"rows":[{"is_hidden":true,"inactive":false}]} [last_section] => [first_section] =>

Medical Review

As part of enrollment in an SFS program, all students must complete a full medical review. This review is designed to inform SFS staff on the medical and mental health needs or accommodations that may be required. The review is not meant to exclude, but to inform and allow support systems to be put in place. Should SFS have any concerns about accommodations for a particular physical or mental health condition, the student and the student’s physician or mental health provider will be contacted to discuss strategies for successful program participation. Should SFS have any concerns during the process, the student and the student’s healthcare provider will be contacted to discuss the student’s capacity to participate on-program. If you have any questions or concerns about this process, please contact SFS Student Life Inaccurate or incomplete information on any of the SFS medical forms may be grounds for rescinding an offer of admission, recalling a student from the program, or restricting student participation in certain on-program activities. In addition, students are responsible for informing SFS of any changes to their health status or medication that occur after submission of SFS medical forms. Program acceptance is contingent upon medical approval. 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Medical Forms

The SFS Medical Forms can be found in the students' SFS Application. Any questions regarding the medical review process can be directed to health@fieldstudies.org or the students' admission coordinator. [row] [column lg="6" md="6" sm="6" xs="12" ]

Medical forms required of all students

  • Health History Form: Set of self-disclosure forms completed by the student.
  • Physical Examination and Authorization Form: To be completed by a physician, physician’s assistant, or registered nurse practitioner who is not related to the student.
  • COVID-19 Vaccine:
    • Beginning with Spring 2024 programs, SFS requires participants to show proof of receiving at least one dose of the COVID-19 vaccination completed within 1 year of the program start date. SFS HIGHLY RECOMMENDS all participants are up to date on all COVID-19 vaccinations they are eligible for.
    • Students on the Bhutan program are required to show proof of the initial two-shot vaccination plus 1 booster dose. Should this entry requirement change before departure, SFS will notify students.
    • Masks may be required at various times during the program.
    • All participants are tested for COVID-19 on arrival and/or within the first 5 days of the program's start date. Participants may be asked to test again during the program depending on illness or potential exposure. If a participant tests positive for COVID-19 while abroad, they will be required to self-isolate based on CDC COVID-19 and local ministry of health guidelines. Please visit: Safety and Student Life
    • Students must provide SFS proof of vaccination against COVID-19 at minimum two weeks prior to departure for their program.
    • COVID-19 Vaccination entry requirements vary by country, and you may be required to show proof of vaccination beyond a single dose. For questions regarding entry requirements, please email health@fieldstudies.org. This information is in the SFS Medical Review Guide found in your application online.
    • You will need an official paper copy of your vaccination record for immigration. A photo, printout, or photocopy will not be accepted. If you have lost the original, please contact the issuing agency to re-issue a new copy. COVID-19 entry requirements vary globally. SFS will notify students on current entry requirements, and any changes, before departure.

Medical forms required as applicable

  • Mental Health Provider Evaluation: To be completed by the student’s mental health practitioner. Required if a student has been in counseling for any reason within the past three years.
  • Psychotropic Medication Form: To be completed by the student’s prescribing physician. Required if a student is currently taking a psychotropic medication.
  • Lifesaving Medication: If the student is prescribed any lifesaving medication (Epi-Pen, Rescue Inhaler, Insulin, Post-Seizure Medication, etc.), the Lifesaving Medication Form is required and must be completed by the students’ allergist, neurologist, or physician who manages this condition. 
  • Medical Specialty Provider: (Physician, PA, NP): If the student has visited a medical specialist for any health reason in the last two years and/or if they are under long-term care of a specialty provider for any reason.  
  • Divers Medical Questionnaire (Turks & Caicos ONLY): Required for all students who intend to SCUBA dive. A complete guide to completing the DMQ form can be found in the SFS Application for TCI Students. 
  • Spirometry and/or Pulmonary Function Test Results (Turks & Caicos ONLY): Required depending on student medical history.
[/column] [column lg="6" md="6" sm="6" xs="12" ]

Program Specific Items

Depending on the program, students may be required to submit additional medical forms, vaccination documentation, or letters of medical clearance.
  • Immunizations: Some SFS programs require students to receive a specific vaccination prior to program participation. For these programs, students must submit documentation of the completed vaccination(s) in their SFS Application. Students should consult the Field Guide and the MEDICAL PREPARATION FOR THE FIELD: A Guide to SFS (School for Field Studies) Medical Approval Process found in their SFS application page for information on SFS vaccinations requirements for program participation. Students should also consult the Centers for Disease Control and Prevention (CDC) Traveler’s Health website for a list of recommended vaccinations.
  • Follow-up Call: As part of the medical review, students may be required to complete a phone call with one of our team members to discuss preparation and expectations for the program. The SFS Student Life team will contact students directly to schedule this call after submission of the required medical documents.
[/column] [/row] [third_section] => [fourth_section] =>

Medical Paperwork Deadlines

All SFS medical forms and any required vaccination documentation should be submitted by the following deadlines: [row] [column lg="6" md="6" sm="6" xs="12" ] Summer I or Summer Combined: April 1 Summer II: May 1 Fall Programs: June 1 Spring Programs: November 1 [/column] [column lg="6" md="6" sm="6" xs="12" ] All medical paperwork will be reviewed by SFS. Students must be able to meet the physical challenges presented by SFS programs without undue risk to themselves or others. Academically qualified individuals may be disqualified from participating on medical grounds. Students will not be allowed to join an SFS program without providing details of their current medical insurance prior to participation on program. [/column] [/row] [callout_section] => stdClass Object ( [rows] => Array ( [0] => stdClass Object ( [is_hidden] => 1 [inactive] => ) ) ) [last_section] => [first_section] =>

Medical Review

As part of enrollment in an SFS program, all students must complete a full medical review. This review is designed to inform SFS staff on the medical and mental health needs or accommodations that may be required. The review is not meant to exclude, but to inform and allow support systems to be put in place. Should SFS have any concerns about accommodations for a particular physical or mental health condition, the student and the student’s physician or mental health provider will be contacted to discuss strategies for successful program participation. Should SFS have any concerns during the process, the student and the student’s healthcare provider will be contacted to discuss the student’s capacity to participate on-program. If you have any questions or concerns about this process, please contact SFS Student Life Inaccurate or incomplete information on any of the SFS medical forms may be grounds for rescinding an offer of admission, recalling a student from the program, or restricting student participation in certain on-program activities. In addition, students are responsible for informing SFS of any changes to their health status or medication that occur after submission of SFS medical forms. Program acceptance is contingent upon medical approval. [fifth_section] => [hide_from_sidebar] => 0 [sections] => [latitude] => [longitude] => [ancestors] => Array ( [0] => 22190 ) [page_template] => page-templates/page-configured.php [post_category] => Array ( ) [tags_input] => Array ( ) [first_section_background] => [children] => Array ( ) [has_related_posts] => [loop] => [intro_section] => [sidebar_sections] => )
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Medical Review

As part of enrollment in an SFS program, all students must complete a full medical review. This review is designed to inform SFS staff on the medical and mental health needs or accommodations that may be required. The review is not meant to exclude, but to inform and allow support systems to be put in place. Should SFS have any concerns about accommodations for a particular physical or mental health condition, the student and the student’s physician or mental health provider will be contacted to discuss strategies for successful program participation. Should SFS have any concerns during the process, the student and the student’s healthcare provider will be contacted to discuss the student’s capacity to participate on-program. If you have any questions or concerns about this process, please contact SFS Student Life

Inaccurate or incomplete information on any of the SFS medical forms may be grounds for rescinding an offer of admission, recalling a student from the program, or restricting student participation in certain on-program activities. In addition, students are responsible for informing SFS of any changes to their health status or medication that occur after submission of SFS medical forms. Program acceptance is contingent upon medical approval.


Medical Forms

The SFS Medical Forms can be found in the students’ SFS Application. Any questions regarding the medical review process can be directed to health@fieldstudies.org or the students’ admission coordinator.

Medical forms required of all students

  • Health History Form: Set of self-disclosure forms completed by the student.
  • Physical Examination and Authorization Form: To be completed by a physician, physician’s assistant, or registered nurse practitioner who is not related to the student.
  • COVID-19 Vaccine:
    • Beginning with Spring 2024 programs, SFS requires participants to show proof of receiving at least one dose of the COVID-19 vaccination completed within 1 year of the program start date. SFS HIGHLY RECOMMENDS all participants are up to date on all COVID-19 vaccinations they are eligible for.
    • Students on the Bhutan program are required to show proof of the initial two-shot vaccination plus 1 booster dose. Should this entry requirement change before departure, SFS will notify students.
    • Masks may be required at various times during the program.
    • All participants are tested for COVID-19 on arrival and/or within the first 5 days of the program’s start date. Participants may be asked to test again during the program depending on illness or potential exposure. If a participant tests positive for COVID-19 while abroad, they will be required to self-isolate based on CDC COVID-19 and local ministry of health guidelines. Please visit: Safety and Student Life
    • Students must provide SFS proof of vaccination against COVID-19 at minimum two weeks prior to departure for their program.
    • COVID-19 Vaccination entry requirements vary by country, and you may be required to show proof of vaccination beyond a single dose. For questions regarding entry requirements, please email health@fieldstudies.org. This information is in the SFS Medical Review Guide found in your application online.
    • You will need an official paper copy of your vaccination record for immigration. A photo, printout, or photocopy will not be accepted. If you have lost the original, please contact the issuing agency to re-issue a new copy. COVID-19 entry requirements vary globally. SFS will notify students on current entry requirements, and any changes, before departure.

Medical forms required as applicable

  • Mental Health Provider Evaluation: To be completed by the student’s mental health practitioner. Required if a student has been in counseling for any reason within the past three years.
  • Psychotropic Medication Form: To be completed by the student’s prescribing physician. Required if a student is currently taking a psychotropic medication.
  • Lifesaving Medication: If the student is prescribed any lifesaving medication (Epi-Pen, Rescue Inhaler, Insulin, Post-Seizure Medication, etc.), the Lifesaving Medication Form is required and must be completed by the students’ allergist, neurologist, or physician who manages this condition. 
  • Medical Specialty Provider: (Physician, PA, NP): If the student has visited a medical specialist for any health reason in the last two years and/or if they are under long-term care of a specialty provider for any reason.  
  • Divers Medical Questionnaire (Turks & Caicos ONLY): Required for all students who intend to SCUBA dive. A complete guide to completing the DMQ form can be found in the SFS Application for TCI Students. 
  • Spirometry and/or Pulmonary Function Test Results (Turks & Caicos ONLY): Required depending on student medical history.

Program Specific Items

Depending on the program, students may be required to submit additional medical forms, vaccination documentation, or letters of medical clearance.

  • Immunizations: Some SFS programs require students to receive a specific vaccination prior to program participation. For these programs, students must submit documentation of the completed vaccination(s) in their SFS Application. Students should consult the Field Guide and the MEDICAL PREPARATION FOR THE FIELD: A Guide to SFS (School for Field Studies) Medical Approval Process found in their SFS application page for information on SFS vaccinations requirements for program participation. Students should also consult the Centers for Disease Control and Prevention (CDC) Traveler’s Health website for a list of recommended vaccinations.
  • Follow-up Call: As part of the medical review, students may be required to complete a phone call with one of our team members to discuss preparation and expectations for the program. The SFS Student Life team will contact students directly to schedule this call after submission of the required medical documents.

Medical Paperwork Deadlines

All SFS medical forms and any required vaccination documentation should be submitted by the following deadlines:

Summer I or Summer Combined: April 1

Summer II: May 1

Fall Programs: June 1

Spring Programs: November 1

All medical paperwork will be reviewed by SFS. Students must be able to meet the physical challenges presented by SFS programs without undue risk to themselves or others. Academically qualified individuals may be disqualified from participating on medical grounds. Students will not be allowed to join an SFS program without providing details of their current medical insurance prior to participation on program.

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